Reserve the Meeting Room

Meeting Room Policy

The meeting room of the Westborough Public Library is available for use by non-profit entities and civic organizations. Guidelines for availability and conditions for using the public meeting room are set by the Board of Trustees.

All meetings and exhibits shall be cultural, educational, charitable, or civic in nature to provide general information or entertainment to the public. The room is not to be used for social, partisan religious, partisan political purposes, or for the benefit of commercial enterprises or individual use; you may not solicit for a particular business or cause, or gather personal information from attendees.

Questions of interpretation will be referred to the Library Director. Final determination rests with the Board of Trustees. Permission to meet at the library does not in any way constitute or imply endorsement of the users' policies, beliefs, or programs by the library staff or Board of Trustees.

Applications & Reservations

Application forms are available at the Reference Desk or on the Library website. Reservations should be made two weeks in advance. No more than four reservations per calendar year may be made in advance. Groups requesting to meet more than four times per calendar year must apply on a monthly basis.

Download the Application for Meeting Room Use.

Regulations for Use

  • The applicant is expected to adhere to the stated purpose of the meeting.
  • Meetings must be free and open to the public. Attendance is limited to 40.
  • No admissions fees or collections can be made.
  • Coffee and light refreshments may be provided. No smoking or alcoholic beverages allowed.
  • The room must be left in a clean and orderly condition, as determined by library personnel. If it is not, a cleaning charge of $50 per hour will be billed to the applicant.
  • Each group is responsible for setting up the room. The library staff will assist if time and staffing allows. Wall hangings may not be removed or disturbed.
  • Programs may not disrupt the use of the library by others. Persons attending the meeting are subject to all library rules and regulations.
  • Meetings should be scheduled during normal library hours and end fifteen minutes before library closing. Special permission to meet beyond closing hours may be granted to town boards and committees by the Board of Trustees. However, all exits will be locked at normal closing times. All town Board and Committee meetings shall end by 10:00 pm.
  • Any handouts or distributed or exhibit materials are subject to inspection by the Library Director or Board of Trustees.
  • Any press releases, advertisements, or announcements about meetings shall be cleared with the Library Director (excluding official postings by Town Boards and Committees) prior to distribution or publication.