Meeting Room Policy

Availability

The meeting room of the Westborough Public Library is available for use by groups and civic organizations. Guidelines for availability and conditions for using the public meeting room are set by the Board of Trustees. All meetings and exhibits shall be cultural, educational or civic in nature. The room is not to be used for social, partisan religious, partisan political purposes, or for the benefit of commercial enterprises or individual use. Questions of interpretation will be referred to the Library Director. Final determination rests with the Board of Trustees. Permission to meet at the library does not in any way constitute or imply endorsement of the users' policies, beliefs, or programs by the library staff or Board of Trustees.


Applications & Reservations

Application forms are available at the Reference desk. They may also be copied from the Library Website. Reservations should be made two weeks in advance. No more than four reservations per calendar year may be made in advance. Groups requesting to meet more than four times must apply on a monthly basis.


Regulations for Use

  • Applicant is expected to adhere to the stated purpose of the meeting.
  • Meetings must be free and open to the public. Attendance limited to 40.
  • No admissions fees or collections can be made.
  • Coffee and light refreshments may be provided. No smoking.
  • Meeting room must be left in a clean and orderly condition.
  • Each group is responsible for setting up the room. The library staff will assist if time and staffing allows.
  • Programs may not disrupt the use of the library by others. Persons attending the meeting are subject to all library rules and regulations.
  • Meetings should be scheduled during normal library hours and end fifteen minutes before library closing. Special permission to meet beyond closing hours may be granted to town boards and committees by the Board of Trustees. However, all exits will be locked at normal closing times. All town Board and Committee meetings should end by 10:00 pm.
  • Any press releases, advertisements or announcements about meetings should be cleared with the Director, excluding official postings by Town Boards and Committee.